Application Sharing

Overview

This guide is meant to serve as a general overview of Slate.org application sharing settings for school counselors. 

Individually, Slate partner institutions have the ability to modify which aspects of their application data they choose to share with secondary professionals utilizing Slate.org. This is an opt-in model, and the settings can be changed at any time. 

What if I don't see my students listed in Slate.org? What if I have students who I know have applied to Slate schools, but the school is not listed? If a Slate partner institution does not opt in to sharing applicant data, then that institution will not appear under the 'colleges' section nor will any applicants who have applied to those institutions display under the 'students' section. If you have questions regarding a specific applicant, we recommend contacting the college or university directly.

The Students Section

Reviewing the Application Data Sharing Table

Click on the   icon in the top navigation to see a list of students who have applied to Slate partner institutions that have opted in to share applicant data.

In addition to choosing to opt in to sharing applicant data, partner institutions have the choice to share as much or as little data as they please. Slate partner institutions may configure the following to be shared or not shared with schools in Slate.org:

Column Name	Description
College	The name of the Slate partner institution to which the student has applied.
Round	The type of application that was submitted. This typically will correspond to the decision type, such as Regular Decision, Early Action, Early Decision, etc.
Deadline	The deadline of the application.
Status	The status of the application will be displayed here. While these can vary by institution, typically they are listed as: Awaiting Submission, Awaiting Payment, Awaiting Materials, Awaiting Decision, Awaiting Confirmation, Decided
Decision	Once a decision is made on an application, it will be posted here. Decision names can vary by institution.
Decision Date	The date the decision was made on the application.

 Tip - While each institution may define the following terms differently, here are some general definitions:

Awaiting Submission: The applicant has not clicked the "Submit" button on the application.

Awaiting Payment (not applicable to all applicants if an institution does not require an application fee): The applicant has submitted the application, but has not yet paid the application fee. In most cases, the applicant will not be able to view the status of the application until the fee is paid. 

For students who are using an application fee waiver, the institution will need to process that waiver on the application record to move out of this phase.

Awaiting Materials: The applicant has submitted the application and paid the application fee, but there are supporting documents that have not yet been processed (the items may have been received, but the Office of Admission has not yet processed or attached them to the applicant's record).

Awaiting Decision: The applicant has submitted the application, paid the application fee, all required supporting documents have been processed and the application is in the process of being reviewed.

Awaiting Confirmation: The applicant has submitted the application, paid the application fee, all required supporting documents have been processed, the application has been reviewed, but the final decision has not yet been rendered.

Decided: A decision has been made.

 

 Will I see the actual decision that has been made? Slate partner institutions have the following options regarding displaying decision data:

1. Do not share with Slate.org institutions.
2. Share only decisions that have been viewed by the applicant in the online status portal.
3. Share all decisions that have been released (regardless if the applicant has viewed the decision in the online status portal).
4. Share all decisions that have been released (regardless if the applicant has viewed the decision in the online status portal), but delay the posting of the decision by X days.

Navigating the Application Data Sharing Table

When you click on a student's record, you may see the following view:

In our example, we clicked on the record for Lucille Ball. Lucille has 2 applications submitted to Slate University. In addition, you will see that Slate University has enabled Batch Material Upload which allows for the upload of documents to Lucille's record. If these items are uploaded here, they will apply to all of her applications to Slate University. 

If one application is chosen in this view (i.e., the Slate University 2019 Regular Decision Application), a summary of only this application record will display, including the following:

• The college name, round, deadline and status.
• Application Checklist. If enabled, the application checklist that is viewed by the applicant on their application status portal will be visible. Items that have not been processed by the institution will be marked with  and items that have been processed by the institution will be marked with  . The date it was processed ("Received") will be displayed. Remember, the institution may have received the document, but may not have processed it to the student record just yet.
  
  
• Upload Supporting Documents Section. If enabled, this provides the ability to upload items directly to the student's application record at the institution. The available items for upload are listed in the drop down menu. After choosing the document type, then choosing the file, click on  to complete the process. Successful uploaded documents will be listed in this section.

The Colleges Section

Reviewing Data in the Colleges Section 

1. Click on the  icon in the top navigation.

The list of Slate partner institutions are those who have accepted a visit invitation from your organization and/or have applicants in common with your organization. This view is a summary of the number of visits they are registered for or have attended and the total number of applications your school shares with these institutions. 

2. Click on a row and the summary will show the following application details:

• Applications: A list of students who have applied to the chosen institution will show, along with their application data.
  
  By clicking on an applicant, application details as explained above will be displayed.
• Current and/or Previous Visits: A summary of visits, including the type, date, and status will be displayed.

How can I search for students and colleges? You can search for specific students in the 'students' section and for specific colleges and universities by name and location in the 'colleges' section by using the search box. Additionally, you can sort students and colleges by name by clicking on the name and college headers.

Why am I seeing last year's applicants? Slate Partner institutions choose to display data from any time frame; therefore, if they have chosen to show applicants from all years, this will be available in Slate.org.